Employment

Thanks for your interest in working at the Municipality of Pictou County. Below are the current job opening(s)

 

 

Job Description

Title: Tax Clerk

Reports to: Deputy Municipal Treasurer (Operational)
Director of Corporate Services (Human Resources)

Full-time Position (35 Hours a Week)

Effective Date: TBD

Position Summary

The Tax Clerk delivers professional customer service and ensures accurate, timely processing of accounts receivable and tax-related transactions for the Municipality of Pictou County.

Duties and Responsibilities

Customer Service & Front-Counter Operations

·         Provide courteous counter and telephone service to all clients.

·         Process payments at the counter and workstation.

·         Update and adjust tax accounts, including journal entries, refunds, and correspondence.

·         Process NSF cheques and communicate with account holders.

·         Prepare Tax Certificates.

·         Manage incoming and outgoing mail, including redirecting returned mail when possible.

·         Update tax account information (name and address changes).

·         Process tax reductions and refunds in accordance with municipal policy for properties destroyed by fire.

·         Respond to inquiries regarding tax and water accounts.

·         Assist customers with Municipal Property Tax Exemption and Provincial Property Tax Rebate applications; submit forms to the NS Seniors Rebate Office as required.

·         Maintain all mortgage company records, including coding, billing registers, payments, adjustments, and correspondence.

·         Prepare Landfill Vouchers.

·         File cancelled cheques.

·         Complete projects assigned by the Deputy Municipal Treasurer.

·         Secure cash drawers, deposits, and unprocessed payments in the vault at end of day; lock vault.

·         In the absence of designated staff, retrieve cash from the vault, initiate daily receipting, deposit prior-day revenue, process electronic payments, complete bank and post office deliveries, and perform interest updates.

·         Shut down cash receipting systems and print debit reports at end of day.

·         Lock the Municipal Administration Building at closing.

·         Support Finance Department colleagues as needed.

·         Perform other duties as assigned by municipal management.

Accounting Support

·         Assist with balancing the Assessment Roll.

·         Support preparation of tax billing and related tasks.

·         Print required financial and administrative reports.

·         Update monthly interest on tax and water accounts and prepare related reports.

·         Assist with monthly tax balance and reporting.

·         Assist in preparing the monthly revenue summary spreadsheet for bank reconciliation.

·         Maintain area rate accounts (fire, streetlights, sewer, capital charges, road maintenance, etc.).

·         Code accounts and Council‑approved rates.

·         Respond to inquiries regarding area rates.

·         Maintain all area rate records.

Qualifications

·         Completion of a recognized Business Administration program.

·       Ability to work independently with minimal supervision and in a team environment. 

·         Knowledge of computerized financial systems; experience with Diamond Software Systems is an asset.

·         Strong computer skills, including proficiency with Microsoft Office, particularly Excel.

Application Details

Resumes will be accepted by the Director of Corporate Services, Sueann Musick, at sueann.musick@munpict.ca.

Application deadline: Friday, February 27, 2026.

The Municipality of Pictou County is committed to equal employment opportunity and prohibits discrimination based on gender, race, colour, religion, sexual orientation, national origin, age, disability, or veteran status. Applicants requiring accommodation during the hiring process may contact sueann.musick@munpict.ca.